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MACHINERY & GENERATORS CASE STUDY

Saif & Co — Costing Custom Machines From Spare Parts

Saif & Co sells water machines, generators and spare parts from Suraj Ganj Bazaar in Quetta, and also builds custom machines to order from parts in their own stock. We built them an offline-first point of sale and inventory system that handles both — including withdrawing parts from stock against each custom build and tracking what every machine actually cost.
IndustryMachinery & generators
PlatformDesktop, offline-first
LocationSuraj Ganj Bazaar, Quetta
SolutionPOS + inventory
⚙️

Custom Builds CostingAutomatic BOM Parts Tracking
📦

Spare Parts InventoryType, Rating & Reorder Alerts
⚡

Counter Billing POSFast Counter Invoicing & Slips
🛡️

100% Offline-FirstZero Suraj Ganj Outage Downtime
Machinery Retail & Assembly Problem

Half the stock is parts, and some of it becomes a machine

A machinery dealer’s inventory is awkward. Finished units sit alongside hundreds of spare parts in different sizes and ratings. Then a customer orders a machine that doesn’t exist yet, and the shop builds it from parts already on the shelf.

At that point ordinary retail software breaks down. The parts leave stock, but nothing records where they went. The finished machine has no cost attached, so its price is a judgement call — and whether the custom work actually made money is something nobody can answer.

  • Unrecorded Spare Parts Consumption: Parts removed from shelves for bespoke machine assembly vanish from physical stock without proper ledger deductions.
  • Blind Machine Costing & Pricing: Without an automated bill-of-materials, machine selling prices are pure guesswork, making profit visibility impossible.
  • Bazaar Connectivity & Power Cuts: Frequent electricity load-shedding and network dropouts in Suraj Ganj Bazaar make standard cloud POS completely unviable.
Purpose-Built Machinery & Parts Suite

What we built

An offline-first desktop point of sale and inventory management system engineered specifically around the operational realities of Quetta’s machinery wholesale and custom assembly market.

⚡ Counter billing and POS

Instant, high-speed sales of finished machines, generators and individual spare parts at the sales counter with custom receipt printing.

📦 Spare parts inventory

Every single spare part tracked by type, technical rating, manufacturer and quantity, backed by automated low-stock reorder alerts.

⚙️ Custom machine builds

A specialized assembly build record that withdraws the exact parts used from stock in real-time, ensuring inventory counts match the shelf.

💰 Per-machine costing

The real cost of each custom-built unit is calculated mathematically from the actual parts that went into it, guaranteeing clear profit margins.

📑 Customer and supplier ledgers

Comprehensive credit khata tracking, trade customer balances, supplier payables, and historical purchase records.

🛡️ Reporting & Offline-First

Live visibility into sales, stock position and profit margins from the phone. Billing continues uninterrupted through power cuts and syncs automatically when the line returns.

The result

For the first time, every custom machine leaves the shop with a known cost. Parts used in builds come out of stock properly rather than disappearing, so the inventory count matches the shelf. Pricing on bespoke units is now based on what they cost to make.

100%
Exact cost accountability on all custom builds; unrecorded spare parts leakage eliminated completely across the shop’s multi-thousand SKU catalog.

Why this one matters

Assembly from inventory is a requirement most POS software simply doesn’t support. It’s the kind of trade-specific rule that decides whether software gets used or worked around — and it’s why we build around the business rather than forcing it into a template.

System Overview & Live Deployment

Offline-first desktop runtime, autonomous local SQL engine, custom bill-of-materials costing calculator, thermal counter slip printers.

Need Custom POS or Machine Costing Software?

Whether you operate a generator dealership, a custom equipment assembly workshop, or a busy retail parts counter, talk directly with our lead engineers in Quetta today.